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Frequently Asked Questions

How far in advance should a couple book their DJ?
 In all honesty, I have found couples who are quickly approaching their big day, lacking any entertainment plans, yet we still have been able to assist them in creating an amazing evening. But buyer beware! Wedding entertainment is a time-sensitive venture. Those individuals who truly stand out, above and beyond the pack, will be in high demand and typically book 12-24 months in advance. Once your date and venue are secure, there is no better time to begin your search for entertainment.
 
 
Are all DJs required to have insurance?  What type of insurance should couples check to make sure their DJs have?
DJ’s insurance is not mandatory across the board, but not having coverage is a slippery slope. It is best to be sure your DJ has some sort of liability coverage. Never be afraid to be upfront and ask for proof of insurance while shopping the scene. I always keep my memorandum close by for any couple or venue who might request a copy.
  
 
How far in advance of the event should the DJ arrive at the event?
Every DJ will have their own approach, and whether or not he or she travels with an assistant can directly impact arrival time. Personally, I would always rather be early at the venue, than late in my vehicle! I target no less than 90 minutes of prep time…oftentimes, I am arriving a full 2 hours early. At times, venues may have events scheduled before yours! Be sure to filter that information to your DJ so that the transition is as smooth as possible.
 
 
 Are there any setup or breakdown fees that the couple is required to pay?
 Many factors are considered when creating quotes for couples. I am a believer in simplicity and transparency, and explain to each and every bride and groom what those tidbits are. Noted in a clear, concise checklist, my couples are always told up front whether their chosen venue proves to be a difficult setup/breakdown. I keep a meticulous database to help me recall certain aspects of venues across New England, subsequently better preparing me for the job at hand. Living in Boston, many of our most exquisite venues have the most difficult setups. Ultimately though, these factors are enveloped into my pricing before being presented to the couple for consideration, avoiding all “hidden fees.”
 
 
Can couples typically request specific songs they’d like the DJ to play?
There is no better way to display your personality than via requests! As a DJ, I find unique strategies to approach the music selection process, hopefully drawing the absolute most I can from each couple. Some go extreme, and develop a song list well beyond what any 4 hour function could host. Others may go the opposite direction, and not quite give enough. Your best bet is to go somewhere in between the two. Combining your personal requests, live requests from your guests, and adding a sprinkle of creative control by your professional, seems to be the perfect mix when planning your musical atmosphere.

 

If the answer to this is yes, how and when should these requests be made by the couple?
 DJs everywhere have some sort of system to coax requests from their couples. Some use paper, others go the way of the world wide web. Personally, relying on the internet provides unique benefits to the consumer, benefits that would otherwise go squandered by going totally “hard copy.” Using an intuitive, online planning system helps me better interact with my couples, no matter where they might be in the process. I can keep track of progress, add timely suggestions, and make updates instantly, all by having access to planning materials on the “cloud.”
 
 
Do Disc Jockeys usually play requests made by the guests?  If yes, how is this typically done?
I try to incorporate live requests whenever possible. Normally, a DJ should ask the couple what their preferences are. They know their friends and family best, and may have insight into the group’s musical flavors are. Sometimes, those tastes are in sync, other times they are not. Regardless, it is important to greet each requester with a smile and an effort…even if the DJ knows he or she cannot/will not play the request! 
 
 
Can couples request specific songs that they don’t want played at their wedding?  If yes, how is this handled?
 Tied into the last few questions, it is imperative that a couple design a Do Not Play list. Knowing what is “out of bounds” is valuable information to share with your DJ. Be explicit! Digital DJs like me, have access to hundreds of thousands of songs, and can tailor a set avoiding all of your dislikes.

 

What are some extra services that a couple can add on to their wedding packages?
Lighting in general is a HUGE upgrade that can really make an event “pop.” Uplighting the perimeter of a room, dance floor lighting to bring attention to the party, and moving efx to add that wow-factor, have all been in huge demand. I also offer “satellite” sound systems to help accomodate musical performance in a remote location (i.e. outdoor ceremony, or cocktail hour in a separate room).
 
 
How can a couple see a DJ “in action” at an event, prior to deciding whether or not to hire them?
 A  DJ can provide a myriad of opportunities to catch some in-action performance. I personally rely on my YouTube channel to give the inside look. It is not always easy to attend a private event, so my YouTube vlogs help bridge the gap. In addition, you can find monthly wedding entertainment showcases around town. These showcases have certainly provided excellent opportunity for me to connect with new inquiries.
 
 
What if the DJ’s equipment breaks during the wedding?
Top of the line professionals should always carry back-up gear with them to every job. Having immediate access to troubleshoot an issue, while continuing performance is key to playing it smooth. Technology now allows for bigger bang in smaller packages, and I find it easy to keep spare pieces of gear close-by. Asking what types (brands) of equipment a DJ is working with is important. Reputable, reliable, and professional are all traits I look for in my gear.
 
 
How does it work with deposits?  Specifically, how much should a couple place down for a deposit and when is the balance due?
 I prefer clean math…easy numbers. Typically, a 50% deposit is required to secure a date and is due no later than 14 days after contract issuance. Being able to accept Credit Cards via smart phones has made the act of putting down a deposit so much easier! 
 
 
If the event needs to be cancelled or re-scheduled, when is the latest that the couple should notify the DJ?
Cancellation or rescheduling is always tough water to tread. We realize that life is unpredictable, and unforeseeable events may cause couples to rework their agreements with their vendors. Every vendor will have their own policy, but considering a top-notch DJ’s booking schedule, deposits are forfeited with cancellations made within 180 days of the originally scheduled date. Full time DJs rely on that income, and because we are always living in the future, a 6 month window is too narrow to rebook the cancelled date. Rescheduling is not always easy either, as ensuring each vendor has not booked another job on the same date. All efforts are made to keep the ship upright despite any major change.

 

What should a couple pay attention to when interviewing DJs for their big day?
Confidence! Your performer should be comfortable in his/her own shoes. How they interact with you…how they think quickly…how they speak…all very important things to look for. Every DJ should have a “pitch” and any DJ can memorize their story. I recommend coming equipped with one unique question that would require a non-cliched answer. This should give you the chance to see how one responds under pressure. Use the answer to determine their ability to deal with things on the fly. Of course, a contemporary approach – the use of laptops/iPads during consultations versus paper/pen – should be valued. A DJ who is current with the times will be more efficient, allowing him to learn the most about you!
 
 
Is it extra for the DJ to also act as the MC/Master of Ceremonies?
MC work is never extra in my performance. I pride myself on being a complete DJ. Anyone who charges extra to handle your announcement needs should not be one who receives your business!
 
 
How does a couple let the “Master of Ceremonies” know what needs to be said at their wedding?
A professional should have tools to assist couples “script” their evening – I rely on my online-based system to communicate those responsibilities. Every couple brings their own personalities to the mix. You should analyze your approach to formality, and allow that to dictate the direction of the MC. I can shape my style to be more casual or I can transform into ultra-formal. My approach is always directed by the attitude and personality of my couples. BE HONEST!! Don’t tell your DJ what you think he wants to hear. Be you. Be natural. Be consistent. I would be a happy vendor if everyone followed those simple rules!